PowerPoint reach growing universal

HELP LINE

January 29, 2004|By James Coates | James Coates,CHICAGO TRIBUNE

Occasionally I get pictures with a .pps extension which will not open in Windows XP. I understand that this extension is used in Microsoft PowerPoint. Is there any way I can open these pictures without buying PowerPoint?

Microsoft does indeed offer owners of Windows PCs without PowerPoint viewer software. Tell whoever is sending you photos in the form of PowerPoint files to simply send the original files in photo formats like .jpg, .gif or .bmp.

However, we're fast reaching a point where PowerPoint is a kind of universal language for explaining things as diverse as a child's show-and-tell assignment to a top-secret National Security Council briefing.

You can find viewer software at the Microsoft Office Web site (www.office.microsoft.com); select PowerPoint from the choices offered and poke around a bit to find the "viewers."

This PowerPoint site is worth taking a look at if you create PowerPoint shows. It offers such gems as Producer for PowerPoint, which has an amazing ability to create shows that integrate movies, animation and sounds into a presentation.

The reason I mention the other downloads in Microsoft's PowerPoint Web site is because you can show the sender of the pictures as .pps files how to extract them from presentations for use in more familiar formats.

The Chicago Tribune is a Tribune Publishing newspaper. Contact James Coates at jcoates@tribune.com.

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