Outlook eases job of making a backup for address book


August 01, 2002|By James Coates | James Coates,SPECIAL TO THE SUN

My Microsoft Outlook address book is getting bigger and bigger. If my computer had a meltdown, it would be very difficult to build up all those e-mail addresses again. I would like to make a backup to floppy disk.

Both the Outlook module of Microsoft Office and the far more common Outlook Express have a pair of built-in commands that will let you make backup copies of all of your contact lists.

Click on the File item in the Outlook or Outlook Express toolbar and you will find Import and Export commands. One Export option creates a file in Outlook's own format, called .pst. These .pst files can be imported into fresh copies of Outlook.

Outlook and Outlook Express permit users to save address book or contact files in a variety of formats. Saves can be done as text files called "comma delimited" or "tab delimited" that can be imported into competing address book software, such as that used by the Palm hand-held computers.

James Coates is a reporter for the Chicago Tribune, a Tribune Publishing newspaper. He can be reached via e-mail at jcoates@tribune.com.

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