Edit files with Quick View's help

Help Line

February 21, 2000|By James Coates | James Coates,Chicago Tribune

My problem involves moving 7-year-old word processing files from my old computer to my new HP Pavilion 6630. I was using Microsoft Works 2.0 and the HP has Microsoft Works 5.0.

I am unable to open files created in MS Works 2.0 in MS Works 5.0. After transferring the files to my new computer, I can do a "quick view" to see the text, I just can't open them for editing.

There are two solutions. One is the el cheapo approach of returning to your old IBM, opening every one of those Works 2.0 files and then saving each in the .txt format, which virtually any word processor or text editor on earth handles without fail. To do this use the Save As feature under the File menu.

As you have discovered, the Quick View software bundled with the Windows operating systems that displays, but does not copy, files is a limited version of a commercial product called Quick View Plus V, which costs $60 (www.jasc. com).

The full version lets you copy text from one file's display and then paste it into another file. Quick View Plus is one of the best tools I own because it lets me open more than 200 file formats and then move them into the clipboard for subsequent pasting into other applications.

I took a class on introduction to the Internet a couple of years ago and the first thing the teacher did was to have everyone in the class sign up for the free Hotmail service.

During the first five weeks of 2000 I have accumulated 159 new messages in my Hotmail, all of them unsolicited junk mail. I want to know how to terminate my Hotmail account.

All you really need to do is walk away. No see; no spam. Beyond that bit of philosophizing, all I can offer is that Hotmail does offer a pretty robust e-mail filtering feature (click the Filter tab at the top of the Read Mail screen) that would let you stop all mail from past spammers.

On the Read Mail page you also can check a box for "Select All Displayed Messages" and then click a delete box for near-instant spam cleaning.

When I send an e-mail message to a friend, at various times in the copy she gets "-" and """ and """. They come where I have a space. Why does this happen? Is it because of something I am doing?

You are using an e-mail program that creates messages in the same formats as Web pages are written, a feature that gives e-mail attractive formats, just like on Web sites.

The bits of gibberish your friend is getting are called Hyper Text Mark Up Language (HTML) tags. The ampersand is HTML code to indicate special punctuation characters, such as dashes and quotation marks.

To stop this, you need to reset your e-mail software to create text only, rather than HTML documents. Of course, you could also advise your friend to set hers to read HTML.

In an earlier column you recommended Excite.com, which makes it easy for you to fill out a simple form and then receive a copy of all e-mail sent to your Microsoft Network address on any Web browser. Does that work only on the Microsoft Network or can you set it up to receive mail from any server, i.e. my server at work?

If I am using AOL at home, can I go to Excite.com and set up a new identity or profile with my work e-mail address?

Absolutely correct. The feature you're describing is called popmail and it can be used to bounce copies of one's e-mail at many different accounts to Web-based e-mail services like Excite and Hotmail.

Afterward, you can fire up America Online's software and use the built-in Internet browser to go to the mail site (i.e. www.hotmail. com) and read e-mail forwarded from popmail at other accounts like the one at work.

To set this up, you fill out online forms asking the name of your mail server, the screen name you use there and your password for that account.

Your employer almost certainly offers popmail, as do most e-mail servers, including the Microsoft Network.

Forwarding popmail to Web e-mail sites is a particularly tidy trick for AOL subscribers. AOL refuses to allow popmail because doing so would let subscribers avoid advertising messages when reading their e-mail.

Send e-mail to jcoates@tribune. com.

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